Required KYB documents for company accounts

Find all the standard documents that must be provided to open a company account for entities registered in France, Spain, and Germany.

Swan reserves the right to request additional information or documentation. Sometimes this is needed in order to appropriately perform the appropriate verifications required by law.
Only documents in the Latin alphabet are accepted. 
FRANCE 🇫🇷
Types of legal entities 
Proof of registration (issued within the last 3 months)
Articles of association ? 
Other documents
Société anonyme
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société à responsabilité limitée 
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société civile professionnelle 
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entreprise unipersonnelle à responsabilité limitée
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société par actions simplifiée
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société par actions simplifiée unipersonnelle 
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en nom collectif 
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en commandite par actions 
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en commandite simple
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entrepreneur individuel 
INSEE (French National Institute of Statistics and Economic Studies) registration document or a document certifying registration with the Chamber of Commerce (for sole-employed carrying out a commercial activity) or with the Trade register (for self-employed carrying out a craft activity).
No 
First transfer from a bank account in EU/EEA in the name of the client.
Professions libérales 
INSEE (French National Institute of Statistics and Economic Studies) registration document
No
URSSAF registration
Associations 
Issue of the JOAFE (Official Journal of Associations & Corporate Foundations)
Yes
-
Syndic de copropriété
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan) + ID of the UBOs + ID of the legal rep. +  Professional Card +  Financial Guarantee + Professional Liability Insurance
Syndicat de copropriété 
Proof of registration in the ANAH (Agence Nationale de l'Habitat)’s register
No
Copy of the general meeting’s minutes in which the syndic was designated
SPAIN  🇪🇸
Types of legal entities 
Proof of registration (issued within the last 3 months)
Articles of association? 
Other documents
Sociedad Anónima
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada de Formación Sucesiva
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada Nueva Empresa
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Colectiva
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria Simple
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria por Acciones
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa
Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa de Trabajo Asociado
Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Civil
Certificación de alta en el Censo de empresarios, profesionales y retenedores
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Comunidad de Bienes
Certificación de alta en el Censo de empresarios, profesionales y retenedores
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Anónima Laboral
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada Laboral
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Garantía Recíproca
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Agraria de Transformación
Certificación de inscripción en el Registro de las SAT del Ministerio de Agricultura, Pesca y Alimentación (o de la Comunidad Autónoma correspondiente)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Entidades de Capital-Riesgo / Entidades de Inversión Colectiva de tipo cerrado
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro Administrativo de la Comisión Nacional del Mercado de Valores + ID of Legal Rep. (or of the person opening the account for the entity)
Agrupación de Interés Económico
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Empresario Individual (Autónomo)
Certificación de alta en el Censo de empresarios, profesionales y retenedores
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Empresario Naviero
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Emprendedor de Responsabilidad Limitada
Certificación de inscripción en el Registro Mercantil Provincial
No
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Profesionales liberales
Certificación de alta en el Censo de empresarios, profesionales y retenedores
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Sociedades Profesionales
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro de Sociedades Profesionales del Colegio Profesional + ID of Legal Rep. (or of the person opening the account for the entity)
Asociaciones
Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones
Yes
Acta Fundacional + ID of the members + ID of the person opening the account for the entity
GERMANY 🇩🇪
Types of legal entities 
Proof of registration (issued within the last 3 months)
Articles of association? 
Other documents
Gesellschaft bürgerlichen Rechts - GbR
N/A
Yes
Proof that the members are either self-employed or do liberal professions
Offene Handelsgesselschaft - oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Kommanditgesellschaft - KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Partnerschaft
Partnerschaftsregister / Unternehmensregister
Yes
-
Europäische wirtschaftliche Interessenvereinigung - EWIV
Handelsregister / Unternehmensregister
Yes
-
Gesellschaft mit beschränkter Haftung - GmbH
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Unternehmergesellschaft (haftungsbeschränkt) - UG (haftungsbeschränkt)
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Aktiengesellschaft - AG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Europaea - kurz SE
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Genossenschaft
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Cooperativa Europaea - SCE
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Associations
Local court registration 
Yes
Declaration of UBOs (collected by Swan)
Freiberufler - Liberal professionals
N/A
No
Proof of exercise of the activity (membership in a chamber, proof of qualification, a bill, an invoice…)
Selbständig / Gewerblich tätig - Self employed
Proof of registration at the local administrative office
No
Proof of exercise of the activity (a bill, an invoice…)

Types of legal entities	Proof of registration (issued within the last 3 months)	Articles of association ?	Other documents
Société anonyme	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société à responsabilité limitée	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société civile professionnelle	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Entreprise unipersonnelle à responsabilité limitée	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société par actions simplifiée	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société par actions simplifiée unipersonnelle	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société en nom collectif	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société en commandite par actions	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Société en commandite simple	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan)
Entrepreneur individuel	INSEE (French National Institute of Statistics and Economic Studies) registration document or a document certifying registration with the Chamber of Commerce (for sole-employed carrying out a commercial activity) or with the Trade register (for self-employed carrying out a craft activity).	No	First transfer from a bank account in EU/EEA in the name of the client.
Professions libérales	INSEE (French National Institute of Statistics and Economic Studies) registration document	No	URSSAF registration
Associations	Issue of the JOAFE (Official Journal of Associations & Corporate Foundations)	Yes	-
Syndic de copropriété	KBIS certificate of incorporation	Yes	Declaration of UBOs (collected by Swan) + ID of the UBOs + ID of the legal rep. + Professional Card + Financial Guarantee + Professional Liability Insurance
Syndicat de copropriété	Proof of registration in the ANAH (Agence Nationale de l'Habitat)’s register	No	Copy of the general meeting’s minutes in which the syndic was designated

Types of legal entities	Proof of registration (issued within the last 3 months)	Articles of association?	Other documents
Sociedad Anónima	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada de Formación Sucesiva	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada Nueva Empresa	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Colectiva	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria Simple	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria por Acciones	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa	Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)	Yes	ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa de Trabajo Asociado	Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)	Yes	ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Civil	Certificación de alta en el Censo de empresarios, profesionales y retenedores	Yes	ID of Legal Rep. (or of the person opening the account for the entity)
Comunidad de Bienes	Certificación de alta en el Censo de empresarios, profesionales y retenedores	Yes	ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Anónima Laboral	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada Laboral	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Garantía Recíproca	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Agraria de Transformación	Certificación de inscripción en el Registro de las SAT del Ministerio de Agricultura, Pesca y Alimentación (o de la Comunidad Autónoma correspondiente)	Yes	ID of Legal Rep. (or of the person opening the account for the entity)
Entidades de Capital-Riesgo / Entidades de Inversión Colectiva de tipo cerrado	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro Administrativo de la Comisión Nacional del Mercado de Valores + ID of Legal Rep. (or of the person opening the account for the entity)
Agrupación de Interés Económico	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Empresario Individual (Autónomo)	Certificación de alta en el Censo de empresarios, profesionales y retenedores	No	ID + First transfer from a bank account in EU/EEA in the name of the client.
Empresario Naviero	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Emprendedor de Responsabilidad Limitada	Certificación de inscripción en el Registro Mercantil Provincial	No	Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Profesionales liberales	Certificación de alta en el Censo de empresarios, profesionales y retenedores	No	ID + First transfer from a bank account in EU/EEA in the name of the client.
Sociedades Profesionales	Certificación de inscripción en el Registro Mercantil Provincial	Yes	Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro de Sociedades Profesionales del Colegio Profesional + ID of Legal Rep. (or of the person opening the account for the entity)
Asociaciones	Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones	Yes	Acta Fundacional + ID of the members + ID of the person opening the account for the entity

Types of legal entities	Proof of registration (issued within the last 3 months)	Articles of association?	Other documents
Gesellschaft bürgerlichen Rechts - GbR	N/A	Yes	Proof that the members are either self-employed or do liberal professions
Offene Handelsgesselschaft - oHG	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Kommanditgesellschaft - KG	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Partnerschaft	Partnerschaftsregister / Unternehmensregister	Yes	-
Europäische wirtschaftliche Interessenvereinigung - EWIV	Handelsregister / Unternehmensregister	Yes	-
Gesellschaft mit beschränkter Haftung - GmbH	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
GmbH & Co. KG	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
GmbH & Co. oHG	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Unternehmergesellschaft (haftungsbeschränkt) - UG (haftungsbeschränkt)	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Aktiengesellschaft - AG	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Societas Europaea - kurz SE	Handelsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Genossenschaft	Genossenschaftsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Societas Cooperativa Europaea - SCE	Genossenschaftsregister / Unternehmensregister	Yes	Declaration of UBOs (collected by Swan)
Associations	Local court registration	Yes	Declaration of UBOs (collected by Swan)
Freiberufler - Liberal professionals	N/A	No	Proof of exercise of the activity (membership in a chamber, proof of qualification, a bill, an invoice…)
Selbständig / Gewerblich tätig - Self employed	Proof of registration at the local administrative office	No	Proof of exercise of the activity (a bill, an invoice…)

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