Required KYB documents for company accounts
Find all the standard documents that must be provided to open a company account for entities registered in France, Spain, and Germany.
Swan reserves the right to request additional information or documentation. Sometimes this is needed in order to appropriately perform the appropriate verifications required by law.
Only documents in the Latin alphabet are accepted.
Types of legal entities | Proof of registration (issued within the last 3 months) | Articles of association ? | Other documents |
|---|---|---|---|
Société anonyme | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société à responsabilité limitée | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société civile professionnelle | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Entreprise unipersonnelle à responsabilité limitée | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société par actions simplifiée | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société par actions simplifiée unipersonnelle | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société en nom collectif | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société en commandite par actions | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Société en commandite simple | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) |
Entrepreneur individuel | INSEE (French National Institute of Statistics and Economic Studies) registration document or a document certifying registration with the Chamber of Commerce (for sole-employed carrying out a commercial activity) or with the Trade register (for self-employed carrying out a craft activity). | No | First transfer from a bank account in EU/EEA in the name of the client. |
Professions libérales | INSEE (French National Institute of Statistics and Economic Studies) registration document | No | URSSAF registration |
Associations | Issue of the JOAFE (Official Journal of Associations & Corporate Foundations) | Yes | - |
Syndic de copropriété | KBIS certificate of incorporation | Yes | Declaration of UBOs (collected by Swan) + ID of the UBOs + ID of the legal rep. + Professional Card + Financial Guarantee + Professional Liability Insurance |
Syndicat de copropriété | Proof of registration in the ANAH (Agence Nationale de l'Habitat)’s register | No | Copy of the general meeting’s minutes in which the syndic was designated |
Types of legal entities | Proof of registration (issued within the last 3 months) | Articles of association? | Other documents |
|---|---|---|---|
Sociedad Anónima | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad de Responsabilidad Limitada | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Limitada de Formación Sucesiva | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Limitada Nueva Empresa | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Colectiva | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Comanditaria Simple | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Comanditaria por Acciones | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Cooperativa | Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma) | Yes | ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Cooperativa de Trabajo Asociado | Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma) | Yes | ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Civil | Certificación de alta en el Registro de la propiedad | Yes | ID of Legal Rep. (or of the person opening the account for the entity) |
Comunidad de Bienes | Certificación de alta en el Registro de la propiedad | Yes | ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Anónima Laboral | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad de Responsabilidad Limitada Laboral | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad de Garantía Recíproca | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Sociedad Agraria de Transformación | Certificación de inscripción en el Registro de las SAT del Ministerio de Agricultura, Pesca y Alimentación (o de la Comunidad Autónoma correspondiente) | Yes | ID of Legal Rep. (or of the person opening the account for the entity) |
Entidades de Capital-Riesgo / Entidades de Inversión Colectiva de tipo cerrado | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro Administrativo de la Comisión Nacional del Mercado de Valores + ID of Legal Rep. (or of the person opening the account for the entity) |
Agrupación de Interés Económico | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Empresario Individual (Autónomo) | Certificación de alta en el Registro de la propiedad | No | ID + First transfer from a bank account in EU/EEA in the name of the client. |
Empresario Naviero | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Emprendedor de Responsabilidad Limitada | Certificación de inscripción en el Registro Mercantil Provincial | No | Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity) |
Profesionales liberales | Certificación de alta en el Registro de la propiedad | No | ID + First transfer from a bank account in EU/EEA in the name of the client. |
Sociedades Profesionales | Certificación de inscripción en el Registro Mercantil Provincial | Yes | Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro de Sociedades Profesionales del Colegio Profesional + ID of Legal Rep. (or of the person opening the account for the entity) |
Asociaciones | Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones | Yes | Acta Fundacional + ID of the members + ID of the person opening the account for the entity |
Types of legal entities | Proof of registration (issued within the last 3 months) | Articles of association? | Other documents |
|---|---|---|---|
Gesellschaft bürgerlichen Rechts - GbR | N/A | Yes | Proof that the members are either self-employed or do liberal professions |
Offene Handelsgesselschaft - oHG | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Kommanditgesellschaft - KG | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Partnerschaft | Partnerschaftsregister / Unternehmensregister | Yes | - |
Europäische wirtschaftliche Interessenvereinigung - EWIV | Handelsregister / Unternehmensregister | Yes | - |
Gesellschaft mit beschränkter Haftung - GmbH | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
GmbH & Co. KG | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
GmbH & Co. oHG | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Unternehmergesellschaft (haftungsbeschränkt) - UG (haftungsbeschränkt) | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Aktiengesellschaft - AG | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Societas Europaea - kurz SE | Handelsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Genossenschaft | Genossenschaftsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Societas Cooperativa Europaea - SCE | Genossenschaftsregister / Unternehmensregister | Yes | Declaration of UBOs (collected by Swan) |
Associations | Local court registration | Yes | Declaration of UBOs (collected by Swan) |
Freiberufler - Liberal professionals | N/A | No | Proof of exercise of the activity (membership in a chamber, proof of qualification, a bill, an invoice…) |
Selbständig / Gewerblich tätig - Self employed | Proof of registration at the local administrative office | No | Proof of exercise of the activity (a bill, an invoice…) |