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Required KYB documents for company accounts

Find all the standard documents that must be provided to open a company account for entities registered in France, Spain, and Germany.
Swan reserves the right to request additional information or documentation. Sometimes this is needed in order to appropriately perform the appropriate verifications required by law.
Only documents in the Latin alphabet are accepted.

FRANCE 馃嚝馃嚪

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association ?
Other documents
Soci茅t茅 anonyme
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 脿 responsabilit茅 limit茅e
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 civile professionnelle
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entreprise unipersonnelle 脿 responsabilit茅 limit茅e
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 par actions simplifi茅e
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 par actions simplifi茅e unipersonnelle
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 en nom collectif
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 en commandite par actions
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Soci茅t茅 en commandite simple
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entrepreneur individuel
INSEE (French National Institute of Statistics and Economic Studies) registration document or a document certifying registration with the Chamber of Commerce (for sole-employed carrying out a commercial activity) or with the Trade register (for self-employed carrying out a craft activity).
No
First transfer from a bank account in EU/EEA in the name of the client.
Professions lib茅rales
INSEE (French National Institute of Statistics and Economic Studies) registration document
No
URSSAF registration
Associations
Issue of the JOAFE (Official Journal of Associations & Corporate Foundations)
Yes
-
Syndic de copropri茅t茅
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan) + ID of the UBOs + ID of the legal rep. + Professional Card + Financial Guarantee + Professional Liability Insurance
Syndicat de copropri茅t茅
Proof of registration in the ANAH (Agence Nationale de l'Habitat)鈥檚 register
No
Copy of the general meeting鈥檚 minutes in which the syndic was designated

SPAIN 馃嚜馃嚫

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association?
Other documents
Sociedad An贸nima
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada de Formaci贸n Sucesiva
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada Nueva Empresa
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Colectiva
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria Simple
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria por Acciones
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa
Certificaci贸n de inscripci贸n en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Econom铆a Social (o de la comunidad aut贸noma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa de Trabajo Asociado
Certificaci贸n de inscripci贸n en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Econom铆a Social (o de la comunidad aut贸noma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Civil
Certificaci贸n de alta en el Censo de empresarios, profesionales y retenedores
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Comunidad de Bienes
Certificaci贸n de alta en el Censo de empresarios, profesionales y retenedores
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad An贸nima Laboral
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada Laboral
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Garant铆a Rec铆proca
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Agraria de Transformaci贸n
Certificaci贸n de inscripci贸n en el Registro de las SAT del Ministerio de Agricultura, Pesca y Alimentaci贸n (o de la Comunidad Aut贸noma correspondiente)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Entidades de Capital-Riesgo / Entidades de Inversi贸n Colectiva de tipo cerrado
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificaci贸n de inscripci贸n en el Registro Administrativo de la Comisi贸n Nacional del Mercado de Valores + ID of Legal Rep. (or of the person opening the account for the entity)
Agrupaci贸n de Inter茅s Econ贸mico
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Empresario Individual (Aut贸nomo)
Certificaci贸n de alta en el Censo de empresarios, profesionales y retenedores
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Empresario Naviero
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Emprendedor de Responsabilidad Limitada
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
No
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Profesionales liberales
Certificaci贸n de alta en el Censo de empresarios, profesionales y retenedores
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Sociedades Profesionales
Certificaci贸n de inscripci贸n en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificaci贸n de inscripci贸n en el Registro de Sociedades Profesionales del Colegio Profesional + ID of Legal Rep. (or of the person opening the account for the entity)
Asociaciones
Certificaci贸n de inscripci贸n en el Registro de Asociaciones Auton贸mico o en el Registro Nacional de Asociaciones
Yes
Acta Fundacional + ID of the members + ID of the person opening the account for the entity

GERMANY 馃嚛馃嚜

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association?
Other documents
Gesellschaft b眉rgerlichen Rechts - GbR
N/A
Yes
Proof that the members are either self-employed or do liberal professions
Offene Handelsgesselschaft - oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Kommanditgesellschaft - KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Partnerschaft
Partnerschaftsregister / Unternehmensregister
Yes
-
Europ盲ische wirtschaftliche Interessenvereinigung - EWIV
Handelsregister / Unternehmensregister
Yes
-
Gesellschaft mit beschr盲nkter Haftung - GmbH
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Unternehmergesellschaft (haftungsbeschr盲nkt) - UG (haftungsbeschr盲nkt)
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Aktiengesellschaft - AG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Europaea - kurz SE
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Genossenschaft
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Cooperativa Europaea - SCE
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Associations
Local court registration
Yes
Declaration of UBOs (collected by Swan)
Freiberufler - Liberal professionals
N/A
No
Proof of exercise of the activity (membership in a chamber, proof of qualification, a bill, an invoice鈥)
Selbst盲ndig / Gewerblich t盲tig - Self employed
Proof of registration at the local administrative office
No
Proof of exercise of the activity (a bill, an invoice鈥)