Links

Required KYB documents for company accounts

Find all the standard documents that must be provided to open a company account for entities registered in France, Spain, and Germany.
Swan reserves the right to request additional information or documentation. Sometimes this is needed in order to appropriately perform the appropriate verifications required by law.
Only documents in the Latin alphabet are accepted.

FRANCE 🇫🇷

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association ?
Other documents
Société anonyme
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société à responsabilité limitée
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société civile professionnelle
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entreprise unipersonnelle à responsabilité limitée
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société par actions simplifiée
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société par actions simplifiée unipersonnelle
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en nom collectif
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en commandite par actions
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Société en commandite simple
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan)
Entrepreneur individuel
INSEE (French National Institute of Statistics and Economic Studies) registration document or a document certifying registration with the Chamber of Commerce (for sole-employed carrying out a commercial activity) or with the Trade register (for self-employed carrying out a craft activity).
No
First transfer from a bank account in EU/EEA in the name of the client.
Professions libérales
INSEE (French National Institute of Statistics and Economic Studies) registration document
No
URSSAF registration
Associations
Issue of the JOAFE (Official Journal of Associations & Corporate Foundations)
Yes
-
Syndic de copropriété
KBIS certificate of incorporation
Yes
Declaration of UBOs (collected by Swan) + ID of the UBOs + ID of the legal rep. + Professional Card + Financial Guarantee + Professional Liability Insurance
Syndicat de copropriété
Proof of registration in the ANAH (Agence Nationale de l'Habitat)’s register
No
Copy of the general meeting’s minutes in which the syndic was designated

SPAIN 🇪🇸

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association?
Other documents
Sociedad Anónima
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada de Formación Sucesiva
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Limitada Nueva Empresa
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Colectiva
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria Simple
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Comanditaria por Acciones
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa
Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Cooperativa de Trabajo Asociado
Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Civil
Certificación de alta en el Registro de la propiedad
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Comunidad de Bienes
Certificación de alta en el Registro de la propiedad
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Anónima Laboral
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Responsabilidad Limitada Laboral
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad de Garantía Recíproca
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Sociedad Agraria de Transformación
Certificación de inscripción en el Registro de las SAT del Ministerio de Agricultura, Pesca y Alimentación (o de la Comunidad Autónoma correspondiente)
Yes
ID of Legal Rep. (or of the person opening the account for the entity)
Entidades de Capital-Riesgo / Entidades de Inversión Colectiva de tipo cerrado
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro Administrativo de la Comisión Nacional del Mercado de Valores + ID of Legal Rep. (or of the person opening the account for the entity)
Agrupación de Interés Económico
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Empresario Individual (Autónomo)
Certificación de alta en el Registro de la propiedad
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Empresario Naviero
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Emprendedor de Responsabilidad Limitada
Certificación de inscripción en el Registro Mercantil Provincial
No
Sworn declaration of UBOs signed by the legal representative + ID of Legal Rep. (or of the person opening the account for the entity)
Profesionales liberales
Certificación de alta en el Registro de la propiedad
No
ID + First transfer from a bank account in EU/EEA in the name of the client.
Sociedades Profesionales
Certificación de inscripción en el Registro Mercantil Provincial
Yes
Sworn declaration of UBOs signed by the legal representative + Certificación de inscripción en el Registro de Sociedades Profesionales del Colegio Profesional + ID of Legal Rep. (or of the person opening the account for the entity)
Asociaciones
Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones
Yes
Acta Fundacional + ID of the members + ID of the person opening the account for the entity

GERMANY 🇩🇪

Types of legal entities
Proof of registration (issued within the last 3 months)
Articles of association?
Other documents
Gesellschaft bürgerlichen Rechts - GbR
N/A
Yes
Proof that the members are either self-employed or do liberal professions
Offene Handelsgesselschaft - oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Kommanditgesellschaft - KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Partnerschaft
Partnerschaftsregister / Unternehmensregister
Yes
-
Europäische wirtschaftliche Interessenvereinigung - EWIV
Handelsregister / Unternehmensregister
Yes
-
Gesellschaft mit beschränkter Haftung - GmbH
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. KG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
GmbH & Co. oHG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Unternehmergesellschaft (haftungsbeschränkt) - UG (haftungsbeschränkt)
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Aktiengesellschaft - AG
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Europaea - kurz SE
Handelsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Genossenschaft
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Societas Cooperativa Europaea - SCE
Genossenschaftsregister / Unternehmensregister
Yes
Declaration of UBOs (collected by Swan)
Associations
Local court registration
Yes
Declaration of UBOs (collected by Swan)
Freiberufler - Liberal professionals
N/A
No
Proof of exercise of the activity (membership in a chamber, proof of qualification, a bill, an invoice…)
Selbständig / Gewerblich tätig - Self employed
Proof of registration at the local administrative office
No
Proof of exercise of the activity (a bill, an invoice…)