Capital deposits

Initial funds invested to start operations for a new company, involving required documents, shareholder information, and legal processes.

When creating a new company, you're required to deposit your share capital before registering the company.

Overview

Several key stakeholders are involved in the capital deposit process: you; your client, their future company, and their shareholders; Swan (and Swan's API); and Swan's partner notary.

The capital deposit process consists of a few main actions:

• Creating a Swan capital deposit case to collect everything
• Creating Swan accounts
• Verifying identities
• Uploading documents
• Transferring funds

Learn more about the stakeholders and their interactions to complete a capital deposit on this page before continuing to the guide for 🇫🇷 France.

Capital deposit case

The CapitalDepositCase API object compiles all information for a capital deposit case, including:

1. Details about the future company
2. Company account
3. Shareholder information
4. Capital deposit documents

Case statuses

Case status	Explanation
WaitingForInitialRequirements	The case has been initiated and is waiting for shareholder verification, fund transfers, document uploads, and completion of company onboarding.
PendingInternalReview	Swan is reviewing the information and documents provided.
WaitingForAdditionalInformation	After review, Swan has requested additional details or corrections from the customer and is awaiting their response.
WaitingForNotaryShareDepositCertificate	Notary reviews the deposited funds and submitted documents, then creates the certificate and uploads it to Swan.
WaitingForRegisterExtract	The end-user uploads their register extract for notary review.
WaitingForNotaryTransfer	Notary reviews the register extract. If the document is rejected by either Swan or the notary, the case will move back to WaitingForRegisterExtract.
Canceled	The case was canceled before completion by either you or Swan. When a case is canceled, the shareholder status becomes CapitalDepositCanceled .
Completed	Notary reviewed and approved all elements and transferred the funds to the new company; the process is complete.

Required documents

Processing your capital shares deposit requires several documents. These can be uploading using the API. Documents must meet Swan's requirements; otherwise, the document will be assigned the status Refused and you'll need to upload the document again.

List of required documents

All documents are mandatory unless marked if requested.

Stakeholder	Document	API document type
Individual shareholders	Proof of address	ProofOfIndividualAddress Refer to proof of address for acceptable documents
	Identity document proving the shareholder's identity (collected during identification)	ProofOfIdentity
Company shareholders	Proof of registration of the company	RegisterExtract Refer to proof of registration for acceptable documents
	Identity document proving the identity of the company shareholder's legal representative (collected during identification if they are an account member).	ProofOfIdentity
Future company	Document available only after the notary validates the case, uploaded at a specific time during the capital deposit process	RegisterExtract
	Draft of the articles of incorporation	ArticlesOfIncorporation
	Lease agreement for official company address ∗	CompanyLeaseAgreement
	Lease mandate from legal representative	PowerOfAttorney Template available in French

Specifications for Future company > lease agreement ∗

If a future company doesn't have a company lease agreement as proof of the official company address, other elements are required according to their situation. All identity documents must be in full color and include the front and back of the document.

Official company address is...	Elements required
Legal representative's address	Business address affidavit (domiciliation statement) from the legal representative If the legal representative isn't a shareholder: Identity document for the legal representative Proof of address for the legal representative
Legal representative's address, but they're renting or hosted by someone else	Business address affidavit (domiciliation statement) from the host If the legal representative isn't a shareholder: Identity document for the legal representative Identity document for the host Proof of address for the host
Another company's office address	KBIS of host company issued within the last three months Business address affidavit (domiciliation statement) from the host company's legal representative Identity document for the legal representative who provided the business address affidavit

Document statuses

Document status	Explanation
Pending	Place for the document is created, but the document isn't uploaded yet.
Uploaded	Document successfully uploaded; you can change and re-upload the document as long it retains the status Uploaded Next step: Swan reviews the document and either validates or refuses it.
Validated	Swan validated the document.
Refused	Document doesn't meet requirements. Next step: Upload a new document, then the status returns to Uploaded.

Shareholders

A shareholder is a physical or legal person who deposits funds in exchange for ownership of the future company. In order to deposit funds, the shareholder opens a temporary Swan payment account.

Because they're opening an account, each shareholder must go through the onboarding, identification, and account holder verification processes. After completing requirements, the shareholder's account is assigned an IBAN they can use to deposit funds.

As soon as the CapitalDepositCase is complete, the shareholder's temporary account closes automatically.

Shareholders must provide proof of their residence address. Only official documents are validated. Refer to the list of acceptable documents in the Partnership Document Center.

Shareholder statuses

Shareholder status	Explanation
PendingOnboarding	Default status after the shareholder is created; shareholder must complete their onboarding and their account must be created to continue.
WaitingForVerification	Possible status if the account holder verification isn't complete at the moment the shareholder's account is created. Status bypassed if the account holder status is already Verified.
WaitingForTransfer	Waiting for the shareholder to deposit the full share capital in their Swan account created during onboarding, which must be transferred from an account belonging to the shareholder.
CapitalTransferred	Waiting for the rest of the capital deposit case to be ready and the funds to be transferred to the notary.
CapitalFundsWiredToNotary	Still waiting for the rest of the capital deposit case to be ready, but now the funds are with the notary.
CapitalDepositCanceled	When a CapitalDepositCase is Canceled, the shareholder status changes to CapitalDepositCanceled. If an account was already created for the shareholder, the account is also closed automatically.

Sequence diagram

Updating a shareholder's deposit amount

You can update a shareholder's deposit amount directly through the API.

All of the following conditions must be met:

1. The capital deposit case status is WaitingForInitialRequirements, PendingInternalReview, or WaitingForAdditionalInformation.
2. The shareholder status is PendingOnboarding, WaitingForVerification, or WaitingForTransfer.

Updating a shareholder's deposit amount automatically triggers a recalculation of the total capital deposit amount for the case.

Follow the guide to update a shareholder's capital deposit amount.

Updating company information

You can update the main company information linked to a capital deposit directly through the API.

This allows you to correct the company name and postal address without contacting the Support team.

All of the following conditions must be met:

1. The capital deposit case status is WaitingForInitialRequirements, PendingInternalReview, WaitingForAdditionalInformation, or the deprecated WaitingForRequirements.
2. The company onboarding is finalized.

Updating these fields automatically syncs the data across both the capital deposit case and the associated account holder.

Follow the guide to update a capital deposit company.

Canceling a capital deposit

If needed, it's possible to cancel an ongoing capital deposit.

All of the following conditions must be met:

1. The capital deposit case status is WaitingForInitialRequirements.
2. Your shareholders can't have the shareholder status CapitalTransferred.
3. The shareholder account's booked balance is zero (0).

Follow the guide to cancel a capital deposit.